Lead & Gain provided US-based payroll and compliance solutions for international staffing firms, but its prior payroll setup was cumbersome, error-prone, and limiting. The payroll team had to manually enter worker information, pay rates, and hours, often performing multiple exports each pay period. The workflow increased the risk of errors and consumed a full day of the team’s time each week. Lead & Gain also needed to manage complex staffing payroll needs like off-cycle payrolls and back payments, which created confusion and inefficiency. Lead & Gain implemented an API-driven payroll system designed to automate processing and reduce manual work. The API-first approach enabled the company to integrate key systems and replace repeated CSV imports and exports. The implementation also included custom integrations for healthcare insurance and 401(k) plans. With the flexible setup, data across processes like timekeeping and expense reporting could be integrated to streamline payroll execution. After implementation, Lead & Gain reduced payroll processing time and moved the payroll workflow from a full day to minutes. The team eliminated CSV exports and reduced reliance on manual data entry, lowering opportunities for human error. Reporting improved, including access to cost and profit projections broken down by location and worker classification. Support and troubleshooting also became faster, with issues resolved almost instantly compared to prior providers.

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WorkGenius relied on a legacy payroll system that felt outdated and ill-suited for staffing. Payroll data lacked transparency due to weak API capabilities, leaving information fragmented and hard to access. Managing payroll required 5 to 7 people, which drove costs, errors, and missed deadlines. Candidates also experienced payroll delays and inconsistencies that affected satisfaction and retention. WorkGenius implemented a modern, API-driven payroll platform that their engineering team integrated smoothly. The rollout automated payroll workflows and reduced reliance on manual work, leaving a small team primarily to handle candidate questions. Real-time access to payroll data, taxes, worker counts, and reports improved visibility across multi-state operations. The system also enabled running payroll closer to cutoff times to support last-minute adjustments. The implementation reduced payroll management time by 70% and payroll management staff by 75%. Manual payroll processing steps dropped to 0, which reduced errors to near zero and improved accuracy. Candidate experience improved as payroll became faster and more reliable. WorkGenius also scaled rapidly, growing from $7M to over $100M in revenue in 3 years while managing payroll across 30-35 states.

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Backlit, a live events staffing agency, faced challenges modernizing onboarding and payroll operations. They previously relied on manual processes and outsourced payroll through an employer of record. That approach created errors and increased compliance risk. They needed a more reliable way to manage workers at scale across major events. Backlit implemented an automated onboarding and payroll platform to replace manual workflows. The implementation enabled Backlit to operate independently as an employer of record rather than relying on an outsourced provider. The platform streamlined the worker experience from onboarding through pay access. It also supported rapid onboarding for large, time-sensitive events. Backlit processed $3,000,000 in automated payroll through the new system. A total of 3,500 workers were onboarded and able to access pay. The team ran payroll with 0 full-time administrative staff dedicated to payroll. The platform supported onboarding 1,200+ workers for Super Bowl LIX and tracked 500,000+ hours worked across events.

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Lawtrades faced manual payroll processes and relied on a PEO arrangement to manage its flexible legal workforce. These approaches created administrative overhead and slowed operations. The company also needed a better experience for legal professionals joining and getting paid through the platform. Lawtrades implemented an automated approach to worker onboarding and payroll operations. The rollout replaced manual steps and reduced reliance on the prior PEO setup. The implementation went live in 3 weeks and streamlined how workers were onboarded and paid. The changes reduced administrative overhead and improved the onboarding experience for legal professionals. Workers completed onboarding in under 5 minutes. The onboarding team was reduced from 3 full-time to 1 part-time, while the platform processed over $33M in payouts to 5,500+ legal professionals and delivered 2x faster worker payment processing.

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Lawtrades, a marketplace connecting companies to flexible legal talent, faced manual payroll processes and relied on a PEO arrangement. These workflows created administrative overhead and made operations harder to scale. The onboarding and pay experience also needed to be improved for legal professionals. Lawtrades replaced manual payroll workflows and the prior PEO setup with an automated approach to worker onboarding and payroll operations. The implementation streamlined how workers were onboarded and how payouts were managed. The platform standardized these processes to support its on-demand legal workforce. Workers completed onboarding in under 5 minutes after the change. The platform processed over $33M in payouts to 5,500+ legal professionals. Lawtrades saved $200,000+ annually in headcount costs, reduced its onboarding team from 3 full-time to 1 part-time, processed worker payments 2x faster, and went live in 3 weeks.

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Backlit, a live events staffing agency, faced operational strain from manual onboarding and payroll processes. The company also relied on outsourced payroll through an employer of record, which introduced errors and compliance risk. These issues made it harder to deliver a consistent worker experience at scale across live events. Backlit implemented an automated onboarding and payroll platform to modernize operations. The new system streamlined the worker experience from onboarding through pay access. It also enabled Backlit to operate independently as an employer of record rather than depending on outsourced payroll. The implementation supported large-scale event staffing and pay operations. Backlit onboarded 3,500 workers and enabled them to access pay through the system. The company processed $3,000,000 in automated payroll with 0 full-time administrative staff dedicated to payroll. Backlit also onboarded 1,200+ workers for Super Bowl LIX and supported 500,000+ hours worked across events.

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