7shifts

7shifts offers a scheduling and payroll platform for restaurants, simplifying tasks and improving team management.

Est.2014
Toronto, Canada
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About 7shifts

About 7shifts

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7shifts is a scheduling and payroll platform built specifically for restaurants. It simplifies employee scheduling, streamlines team communication, and manages tasks like tip management and payroll. By automating these processes, 7shifts helps restaurant operators save time, reduce costs, and improve team engagement. The platform integrates with leading POS and payroll providers, offering accurate data handling and robust tools for managing compliance, labor costs, and team performance.

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ACA complianceAI Payroll AuditsAI scheduling

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Beechwood Doughnuts logo
Business Case

Saved 5+ Hours Weekly: Beechwood Doughnuts Boosted Production to 10,000+ Doughnuts

Beechwood Doughnuts

Beechwood Doughnuts, a busy bakery in St. Catharines, Ontario, faced substantial challenges with its manual scheduling system. Keeping track of staff schedules using paper was not only tedious but often resulted in communication mishaps, as co-founder Tayler Book expended considerable time to communicate and adjust shifts. The inefficiencies were particularly highlighted during the peak of customers lining up to purchase their popular gourmet doughnuts. To address these scheduling inefficiencies, Beechwood Doughnuts adopted 7shifts, a digital scheduling tool, which drastically transformed their operational workflow. By utilizing digital templates and communication tools, Tayler was able to efficiently manage staff schedules, improve communication with her team, and cut down on the cumbersome task of constantly updating paper rosters. This transition not only simplified scheduling but also integrated seamlessly with their existing systems like Quickbooks for payroll. As a result of implementing these digital solutions, Beechwood Doughnuts successfully saved over 5 hours per week on scheduling alone. With the newfound time savings, the management was able to focus on other operational aspects, which significantly contributed to their production efficiency, allowing the bakery to craft over 10,000 doughnuts weekly. This operational upgrade has poised them to meet the evolving demands of the post-COVID market, especially in terms of pre-order and delivery expansion.

Key Results
  • 10,000+ doughnuts crafted weekly
  • 5 hours saved per week on scheduling
  • 7 monthly announcements to keep staff informed

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Canyons Fresh Grill logo
Business Case

15% Labor Cost Savings Achieved by Canyons Fresh Grill with 7shifts

Canyons Fresh Grill

Canyons Fresh Grill, a staple in Woodstock, Georgia, faced challenges with their existing scheduling platform due to lack of regular updates and efficient labor management. As a family-owned restaurant with a long-standing presence in the community, they needed a solution to better manage their workforce and adapt operations to meet changing demands without compromising service or employee satisfaction. To address these issues, Canyons Fresh Grill implemented 7shifts, a labor management platform that integrates with their existing CAKE Point of Sales system. This integration allowed the restaurant to utilize historical sales data for improved scheduling accuracy. Furthermore, they employed 7tasks, a task management solution, to streamline task completion and daily operations. Additionally, the team benefited from 7shifts' communication tools, which replaced traditional pre-shift meetings with instant announcements and enhanced staff coordination. The adoption of 7shifts resulted in a 15% reduction in labor costs by enabling precise scheduling and preventing unnecessary shifts. Canyons saw improved staff accountability through task management and more efficient communication, leading to an overall increase in team engagement and productivity. This transformation positioned Canyons for future growth, including prospective franchising endeavors, with 7shifts as a pivotal component of their operational strategy.

Key Results
  • 15% labor cost savings
  • 95% accuracy in sales projections
  • 3,000 logbook entries made in 2020

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Pita Way logo
Business Case

Reduced Labor Cost by 9% and Completed 36,000 Tasks Across 10 Locations

Pita Way

Pita Way faced the challenge of managing over 100 employees across 10 rapidly expanding locations efficiently. Before implementing 7shifts, scheduling was done manually, which was time-consuming and prone to errors, especially during the COVID-19 pandemic when store closures and staffing changes were frequent. The manual task management approach also hindered their ability to maintain consistency and accountability across all stores. 7shifts was implemented as a solution to streamline employee scheduling and task management. This platform allowed Pita Way to move from paper checklists to digital task management, improving accountability and efficiency. The use of features like shift swaps and task templates enabled better team communication and helped maintain high standards across all locations with ease. As a result, Pita Way effectively reduced their labor cost percentage from 32% in January 2020 to 23% in April 2021, a 9% improvement. They also completed 36,000 tasks since adopting the 7shifts platform, indicating a high level of operational efficiency. The new system fostered a culture of accountability and competition among the 108 employees, leading to improved performance and customer experience.

Key Results
  • 9% reduction in labor cost percentage
  • 36,000 tasks completed
  • 108 employees managed

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Kaldi's Coffee logo
Business Case

4% Reduction in Labor Costs and 150+ Staff Managed Across 13 Locations

Kaldi's Coffee

Kaldi's Coffee faced the challenge of efficiently managing schedules and communications for over 150 team members across 13 locations. As the company expanded, maintaining optimal labor costs and ensuring smooth operations became increasingly complex. Traditional scheduling methods were not equipped to handle the multilayered needs of their diverse and growing teams, especially given fluctuating sales and labor hours. To address these challenges, Kaldi's Coffee implemented the 7shifts team management platform. This solution enabled them to schedule staff more effectively by tracking sales per labor hour and making data-informed adjustments. The platform's easy-to-use interface allowed team members to be trained within 30 minutes, aiding in the adoption across multiple locations. Additionally, the system provided tools for enhanced team communication via announcements and the shift pool function, which facilitated shift swaps and availability management. The adoption of 7shifts led to a significant 4% reduction in labor costs at Kaldi's Coffee. The company maintained an average labor cost percentage of 20-26%, even during the pandemic. With the use of sales per labor hour metrics, they kept sales in the range of $43-55 per labor hour without any decrease in efficiency or productivity. Enhanced communication through regular announcements ensured that all team members were informed and engaged, contributing to the robustness and growth of the company.

Key Results
  • 4% reduction in labor costs
  • 150+ team members managed
  • 13 locations scheduled

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
National Coney Island logo
Business Case

75% Adoption of Scheduling Software Across 16 Locations

National Coney Island

National Coney Island faced challenges with manual staff scheduling across its 16 locations. Each store had its own method, which often involved pen and paper, Excel, or corkboards. This process consumed two to three hours of weekly managerial time, detracting from essential customer interaction and operational duties. The manual system was not resonating with the younger, tech-savvy workforce. To address these issues, National Coney Island initially implemented HOTSCHEDULES, but the adoption was low, with only a third of the stores using it effectively. The implementation process was costly, complex, and time-consuming, requiring two full days of training for managers. Subsequently, National Coney Island switched to 7shifts for its user-friendly interface and rapid integration, which aligned seamlessly with their existing systems. The transition to 7shifts resulted in 75% of the stores adopting the software immediately, streamlining scheduling processes across all 16 locations. Managers saved countless hours, enabling them to refocus on customer service. The ease of communication provided by the software's mobile app eliminated the need for texts and phone calls, with shift offerings and swaps occurring smoothly. Consequently, the entire brand experienced more connected and engaged staff who were better informed through streamlined communication channels.

Key Results
  • 16 locations unified
  • 2-3 hours saved per manager per week
  • 75% of stores immediately adopted 7shifts

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Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Bar 404 logo
Business Case

$600 Weekly Saved by Bar 404 with Efficient Scheduling

Bar 404

Bar 404, a speakeasy-style cocktail bar, faced challenges managing back office tasks while aiming to wow their customers. Rohit Sharma, the GM and operating partner, needed a solution to reduce the time spent on administrative work, allowing the team to focus more on excellent customer service. The goal was to streamline operations without compromising the unique experience they provided to their patrons. To address this challenge, Bar 404 implemented 7shifts for workforce management and Lightspeed for their point-of-sale system. These solutions helped automate and simplify various operational tasks. The systems provided Sharma with crucial reports and significantly sped up processes such as updating the menu. The new tools not only allowed for smarter scheduling but also helped make the employees' work easier, thereby enhancing customer interactions. As a result, Bar 404 effectively saved between $500 and $600 weekly by using 7shifts for scheduling, which contributed positively to their bottom line. This financial benefit, coupled with improved efficiency, enabled the staff to dedicate more time to customer service, ensuring a memorable experience for their guests. The integration of these systems transformed their operational effectiveness, aligning with their primary goal of customer satisfaction.

Key Results
  • $500-$600 weekly saved via smarter scheduling

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Chulita logo
Business Case

8,210 Tasks Completed and Time-Off Hassle Reduced for Chulita LA

Chulita

Chulita, a restaurant serving Oaxacan cuisine in Venice, California, faced significant scheduling challenges due to its non-traditional management structure. Without designated managers, lead servers had multiple responsibilities, creating a communication bottleneck that made scheduling a 'nightmare'. There was dissatisfaction among staff when requesting time off, which affected overall morale in the restaurant. The implementation of 7shifts helped Chulita streamline its scheduling process, making it more efficient and less time-consuming. The ability to see real-time overviews of labor costs and revenue allowed for better staffing decisions. Staff could submit availability and vacation requests through the app, alleviating concerns about time off. As a result of using 7shifts, Chulita completed 8,210 tasks from April 2022 to January 2023, averaging 821 tasks monthly. The use of 7shifts improved task management, leading to a better work-life balance for staff, as they could plan vacations with greater confidence. This operational efficiency allowed the team to focus on expansion projects, poised to bring in additional revenue.

Key Results
  • 8,210 tasks completed via 7shifts
  • 821 tasks monthly

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Bobe's Pizza logo
Business Case

Enhanced Scheduling and 3-Year Employee Retention Improved Operations for Bobe's Pizza

Bobe's Pizza

Bobe's Pizza, a family-run QSR in Southern Illinois and Indiana, operated five locations with around 100 employees. They faced challenges in managing employee schedules, finding coverage for shifts, and maintaining effective communication across their locations. The traditional pen-and-paper method of scheduling became impractical as the number of locations grew, increasing the complexity of workforce management. To address these issues, Bobe's Pizza implemented 7shifts, a scheduling and communication app that allowed employees to access schedules from anywhere, swap shifts, and communicate with team members easily. The app required minimal training for managers, enabling a swift transition from manual processes to digital operations. The implementation of this tool helped streamline processes, making scheduling and records management significantly easier for the management team. As a result of adopting 7shifts, Bobe's Pizza enhanced their scheduling accuracy and operational efficiency. The application provided features such as real-time sales tracking and labor cost forecasting through integration with Toast POS, allowing better labor management decisions. Employee retention improved significantly, with many staff members staying for two to three years, well above the industry average. The use of 7shifts also facilitated faster onboarding and improved team communication, crucial for maintaining a connected and satisfied workforce.

Key Results
  • 5 locations managed effectively with 7shifts
  • 100 employees scheduled efficiently
  • 2-3 years average employee retention

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Hugo's logo
Business Case

12% Decrease in Labor Spend and 21% Boost in Productivity for Hugo's LA

Hugo's

Hugo's, a well-known restaurant in West Hollywood, faced challenges with outdated bookkeeping practices and manual scheduling, which were not suitable for their staff predominantly made up of performers and artists. The need for modernized operations pushed them to seek tools that would integrate seamlessly with their existing systems, particularly the newly adopted Toast POS. The goal was to find a scheduling solution that would streamline their processes, improve efficiency, and better manage their expanding team of employees who frequently needed last-minute shift changes. To tackle their operational challenges, Hugo's implemented 7shifts, a platform that facilitated more efficient scheduling. This adoption allowed Hugo's to save three to four hours weekly on scheduling at each location, amounting to eight hours saved overall. The integration with Toast POS further improved operational efficiency as managers could now compare labor projections against actual costs. The use of role-specific messaging and announcement features in 7shifts enabled robust communication among staff, significantly enhancing team engagement and responsiveness. The results of integrating 7shifts were remarkable for Hugo's. They achieved a 12% reduction in labor spend while also realizing a 21% increase in labor productivity in their first year of use. Furthermore, Hugo's maintained their labor spend under 27% quarterly, and the management experienced an 81% rise in team communication. The platform also streamlined shift swaps, with an average of 27 swaps approved monthly, and optimized administrative tasks with 563 logbook entries processed each month, supporting faster and more effective managerial operations.

Key Results
  • 12% decrease in labor spend
  • 21% increase in labor productivity
  • 27 shift swaps approved monthly

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Vitality Bowls logo
Business Case

8% Reduction in Labor Costs in 8 Weeks for Vitality Bowls

Vitality Bowls

Vitality Bowls faced significant challenges related to labor compliance and high labor costs while operating their restaurants in California. With strict labor laws, any mistake, such as an employee clocking in early, could lead to substantial fines. Employees clocking in without approval further exacerbated their budgeting difficulties, significantly impacting Vitality Bowls' operations and financials. To address these issues, Vitality Bowls implemented 7shifts, a scheduling tool recommended by a trusted hospitality consultant. This tool allowed them to schedule and monitor employee breaks efficiently, preventing early clock-ins and late clock-outs. Managers were empowered to create schedules that matched customer demand accurately, utilizing features like weather forecasts to adjust staffing appropriately. The implementation of 7shifts resulted in a notable 8% reduction in labor costs within eight weeks as efficiencies were identified and implemented. The adoption of this tool enabled Vitality Bowls to control scheduling and labor costs effectively, prompting them to recommend its use to all of their franchisees, thereby extending the savings across 70+ locations.

Key Results
  • 8% reduction in labor costs
  • 70+ franchisees encouraged to switch
  • 8 weeks to achieve results

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Pizza Ranch logo
Business Case

14% Turnover Improvement and 0.5% Lower Labor Costs for Midwest Franchise

Pizza Ranch

Pizza Ranch faced significant challenges with labor costs and employee turnover across its 200+ Midwest locations. The chain identified inflexible scheduling as a major reason for high employee attrition within the first 30 days of hiring. Managers and franchisees dealt with complexities as many employees performed multiple roles and required flexible scheduling options that could integrate with existing systems like the POS system, Revel. To address these challenges, Pizza Ranch turned to 7shifts, a scheduling and team management platform. The company recognized the success some franchise owners had with 7shifts and adopted it as the preferred platform in 2022. Over 150 Pizza Ranch locations implemented 7shifts to streamline operations, improve scheduling flexibility, and integrate with their existing POS systems. The platform's user-friendly interface and features like easy scheduling, sales forecasting, and mobile accessibility were hailed by both managers and employees. The implementation of 7shifts led to measurable results, contributing to a 14% improvement in employee turnover and a 0.5% reduction in labor costs across adopting locations. These improvements translated to significant savings and more efficient operations. The ease of schedule creation and the integrated platform allowed better employee communication and engagement, ultimately enhancing the overall operational efficiency at Pizza Ranch locations.

Key Results
  • 14% improvement in employee turnover
  • 0.5% reduction in labor costs
  • 150+ locations using 7shifts

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Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Mandy's Gourmet Salads logo
Business Case

4 Management Apps Consolidated to 1, Saving Time and Cutting Costs for Mandy's Salads

Mandy's Gourmet Salads

Mandy's Gourmet Salads, a fast-casual restaurant chain with 15 locations across Quebec and Ontario, faced a significant challenge with their management systems. They were using multiple apps to handle employee scheduling, communication, time clocking, and task management, which was both costly and inefficient. Additionally, they received a notice from the Quebec government that their current systems were non-compliant with language laws as they lacked bilingual capabilities. To address these issues, Mandy's decided to adopt an integrated solution that could replace their fragmented app ecosystem. They selected 7shifts, a comprehensive app that included all necessary features and offered bilingual support. Within a tight deadline of two weeks imposed by the language board, they worked closely with 7shifts' onboarding specialist to implement the new system. The app's integration capabilities allowed them to smoothly transition their data and operations, ensuring compliance and improving overall efficiency. The implementation of 7shifts resulted in significant improvements for Mandy's. By replacing four separate management apps with a single platform, they drastically reduced training time and costs associated with multiple subscriptions. The seamless integration of 7shifts with their HR and POS systems allowed for real-time labor cost monitoring, and streamlined operations cut down on errors. The switch freed up time for managers to focus on coaching staff and enhancing the guest experience, while also paving the way for Mandy's expansion, with four new locations added since adopting the app.

Key Results
  • 15 locations managed across Quebec and Ontario
  • 4 new locations added since adopting 7shifts
  • 70% of head office staff are former store workers

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Wildfire and Fork & Fire logo
Business Case

20% Reduction in Labor Costs and 70% Faster Payroll for Arizona Restaurants

Wildfire and Fork & Fire

In 2019, Josh and Jason Bishop, alongside Brent Ralston, transitioned from a food truck to opening two restaurant brands, Wildfire and Fork & Fire, in Arizona. Despite their expertise in the restaurant business, they encountered challenges with disjointed scheduling and payroll solutions that were insufficient for managing complex tip-outs and an expanding business. The brothers struggled with various payroll providers, noting customer service issues and integration troubles, which led to inefficient manual adjustments and frequent trips to the bank. To address these challenges, Josh discovered and implemented 7shifts, an all-in-one platform designed for restaurants that integrates scheduling, payroll, tips, and communication. The platform's tip function was notably beneficial, allowing direct deposits into employees' checking accounts without extra setups. This transition to an integrated system allowed Josh to streamline operations across both restaurants, replacing four separate apps with a single solution that minimized confusion and reduced the mental load of shifting between platforms. Since adopting 7shifts, Josh reported significant improvements in operational efficiency and cost savings. Labor costs reduced by 20%, and payroll processing time decreased by 70%, saving him 105 minutes each payday. The use of 7shifts also alleviated employee turnover, which saw a 60% decrease, enhancing overall workplace morale and retention. The platform facilitated easier shift swaps and seamless tip management, allowing employees to receive tips directly into their bank accounts after shifts, further reducing the time managers spent on logistical tasks like bank runs.

Key Results
  • 20% reduction in labor costs
  • 70% decrease in payroll processing time
  • 4 tools replaced with 1

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
Jeremiah's Italian Ice logo
Business Case

70% Adoption of 7shifts Achieved, Saving One Location 27.3% in Labor Costs

Jeremiah's Italian Ice

Jeremiah's Italian Ice faced challenges with its rapid expansion to over 170 locations across 11 states, primarily due to a lack of a unified scheduling system. Franchisees were using various outdated tools that lacked integration with their POS systems, leading to inefficiencies and difficulties in managing labor costs effectively. To address these issues, Jeremiah's partnered with 7shifts as a preferred vendor, offering a fully integrated and user-friendly scheduling system. This partnership allowed franchisees to streamline their scheduling processes with centralized tools and support, rather than imposing a top-down corporate solution. The integration with POS systems facilitated easier management of sales-based scheduling and employee entries. As a result of this collaboration, about 70% of Jeremiah’s locations adopted 7shifts, significantly improving operational efficiencies. One store reported a 27.3% reduction in labor costs over two years. With enhanced scheduling and integrated communication tools, franchisees have achieved better labor cost management, contributing to the overall success of the brand.

Key Results
  • 70% of locations adopted 7shifts
  • 27.3% reduction in labor costs at one store over two years
  • 120 out of 173 locations using 7shifts

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
The Palm Coffee Bar logo
Business Case

90% Reduction in Payroll Processing Time for The Palm Coffee Bar

The Palm Coffee Bar

The Palm Coffee Bar faced significant challenges after switching away from 7shifts, a decision fueled by the desire to consolidate their tech stack with an all-in-one provider. However, this new system resulted in an unintuitive interface, time-clocking confusion, and inaccessible documents, leading to chaos and dissatisfaction among employees. The complications extended to simple tasks like editing employee details and resolving time card issues, which required frequent customer support calls, disrupting daily operations. After just one month, Joanna Heart, the founder of The Palm Coffee Bar, decided to return to 7shifts. The switch back was motivated by 7shifts' easy-to-use tools that simplified payroll, tip management, and labor reporting. Joanna cited how intuitive and smooth these processes were, allowing her to approve time cards and manage payroll efficiently. The stress of handling payroll and scheduling dissipated, reinstating peace of mind for Joanna and her staff. With 7shifts, Joanna achieved significant improvements in operational efficiency. She cut payroll processing time down from 1.5 hours to just 10 minutes, a dramatic 90% reduction. Additionally, her team no longer faced hurdles accessing essential documents like pay stubs, which became easily accessible through a mobile app. This transition not only streamlined internal processes but also drastically reduced the number of employee inquiries related to salary and scheduling, enhancing overall workplace satisfaction.

Key Results
  • 90% reduction in payroll processing time
  • 80 minutes saved per payroll period

Skills

Food & Beverage
Industry

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Mar 29, 2026
Self Reported
2d Restaurant logo
Business Case

5-Minute Schedules and 20-Minute Payroll Saved 3-5 Hours Weekly at 2d Restaurant

2d Restaurant

2d Restaurant, based in Chicago, faced significant operational challenges with scheduling and payroll processes. Their issues stemmed from inaccurate reporting due to poor integrations, which led to complexities in managing restaurant-specific compliance requirements. These inefficiencies caused delays and challenges in payroll management, impacting employee satisfaction and the restaurant's overall operational efficiency. To address these challenges, 2d Restaurant adopted 7shifts, a comprehensive platform for scheduling, payroll, and tip management. This platform ensured seamless integrations with Square POS, allowing for efficient data exchange and compliance management. As a result, the restaurant streamlined their operations, reduced workload, and improved employee management with effective scheduling and payroll processes. The implementation of 7shifts led to remarkable outcomes for 2d Restaurant. Scheduling times were significantly reduced to as little as 5 minutes, and payroll processes were cut down to 20 minutes, saving the team 3 to 5 hours weekly. Additionally, automated tip pooling and employee onboarding processes resulted in further time savings and improved employee retention by 2 to 3 times.

Key Results
  • 5-minute schedule creation via 7shifts
  • 20-minute payroll via 7shifts
  • 3 to 5 hours saved weekly via reduced payroll time

Skills

Food & Beverage
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Mar 29, 2026
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Jamba Juice Operators: Leslie Broadland & Michele Bryant logo
Business Case

Remote Management of 2 Jamba Juice Stores with 7shifts Compliance

Jamba Juice Operators: Leslie Broadland & Michele Bryant

Running a restaurant is a challenging task, particularly when managing multiple locations like Leslie Broadland and Michele Bryant do with their two Jamba Juice stores in California. With the state's high minimum wage and stringent compliance regulations, they constantly faced challenges in ensuring their business operations were smooth and legal. The dynamic nature of Leslie's personal life, often relocating due to her daughter's military postings, added a layer of complexity as she needed to manage the stores remotely. To address these challenges, Leslie and Michele implemented 7shifts, a software solution that offers a comprehensive suite of features such as scheduling, tip distribution, and legal document tracking. This platform allowed them to monitor operations from anywhere, ensuring compliance with labor laws and optimizing staff management without being physically present in the stores. The software provided transparency in tip distribution and helped manage labor costs by using scheduling tools that affirm state compliance. Through 7shifts, Leslie and Michele were able to achieve significant operational improvements. They ensured legal compliance with overtime and minor labor laws while maintaining effective communication and accountability within their team. Remote management became feasible without compromising on store performance or compliance, providing them with the flexibility and peace of mind to run their business from afar.

Key Results
  • 2 stores managed remotely via 7shifts
  • 17 Burger King locations franchised before Jamba Juice

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Food & Beverage
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Mar 29, 2026
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Jamba Juice logo
Business Case

3-8 Hours Saved Weekly with Jamba Juice's 50% Reduction in Scheduling Time

Jamba Juice

Jamba Juice faced significant challenges with uncontrolled labor costs and inefficient payroll processes. They relied on multiple platforms for scheduling and payroll, which led to increased labor expenses and time-consuming manual entry tasks. The franchisees, Leslie Broadland and Michele Bryant, struggled with lack of integrations which added complexity to their operations. To address these issues, Jamba Juice adopted 7shifts as their comprehensive platform for scheduling, payroll, and HR management. This transition reduced the number of platforms from four to two, streamlining operations significantly. The adoption of 7shifts allowed for easy schedule creation, integrated payroll processing, and simplified HR tasks, which were crucial for the efficient management of their two California locations. As a result of implementing 7shifts, Jamba Juice achieved remarkable improvements. Schedules that once took hours to prepare are now completed in just 30 minutes to an hour, saving 3 to 8 hours per week. Payroll processing time was reduced to 1 to 2 hours per cycle, translating into an additional 1 to 2 hours saved. The stores experienced smoother operations with employee-managed scheduling and improved communication, greatly enhancing efficiency and productivity.

Key Results
  • 2 platforms used vs 4 previously
  • 30 minutes to 1 hour for schedule creation
  • 3 to 8 hours saved per week on scheduling

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Food & Beverage
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Mar 29, 2026
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Toastique logo
Business Case

Improved Operations: 15-Minute Scheduling and 5-Minute Payroll at Toastique

Toastique

Toastique faced challenges with fragmented systems that didn't integrate with their CAKE POS, complicating day-to-day operations and making it inefficient. Different stores used various platforms for scheduling and payroll, leading to inconsistent operations and difficulties in report generation for sales versus labor. The corporate office used Heartland, with other stores using Homebase and QuickBooks, none of which integrated seamlessly with CAKE POS, posing a major hurdle. To streamline operations, Toastique adopted 7shifts across all its locations as the preferred platform for scheduling and payroll. This provided a consistent solution with quick integrations, especially bridging with CAKE POS and MarginEdge. With Yvis Manrique leading the initiative, the adoption was rolled out company-wide, ensuring that all stores operated under the same system. This removed the need for multiple disparate systems and made training and operation more efficient. Since implementing 7shifts, Toastique has drastically improved its operational efficiency. Scheduling times reduced to just 15 minutes, and payroll processing to under 5 minutes. This transition allowed for better strategic decisions, enhanced communication, and boosted employee satisfaction. All 50 locations used 7shifts to handle approximately 450 special events monthly and processed over 700 payroll cycles since January 2024. The integration improved management decisions and compliance with labor laws, bolstering employee satisfaction and retention.

Key Results
  • 50 locations using 7shifts
  • 21 states covered
  • 15 minutes to create schedules

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Food & Beverage
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Mar 29, 2026
Self Reported
Tono Pizzeria and Frank & Andrea logo
Business Case

25% Employee Turnover Reduction and 6-7% Lower Labor Costs for Tono Pizzeria

Tono Pizzeria and Frank & Andrea

Tono Pizzeria faced significant challenges with their previous scheduling systems, Homebase and Crew, which had poor integrations and inaccurate reporting. These inefficiencies led to additional manual work, which was unsustainable as the business expanded across multiple locations. With 12 existing sites and plans for further growth, Tono needed a solution that could handle their increasing scale without compromising operational efficiency. To address these issues, Tono Pizzeria implemented 7shifts, a cloud-based scheduling and communication platform that integrates seamlessly with Toast POS. This switch provided significant improvements in scheduling accuracy and labor reporting, thereby reducing manual work. The onboarding process was smooth, and the platform's templates and user interface enhanced scheduling effectiveness across all locations, aligning staff requirements with actual demand. The introduction of 7shifts yielded notable results for Tono Pizzeria. Labor costs decreased by approximately 6-7% per store, thanks to more robust reporting and real-time sales insights. Additionally, employee turnover reduced by about 25%, aided by enhanced employee engagement and the platform's bilingual functionality. These improvements enabled more efficient management across the multiple brands and locations within the Tono franchise.

Key Results
  • 12 locations managed via 7shifts
  • Scheduling system costs reduced by 30%
  • 6-7% decrease in labor costs

Skills

Food & Beverage
Industry

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Mar 29, 2026
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Black Sheep Coffee logo
Business Case

13+ Hours Saved Weekly via Improved Payroll and Scheduling Systems

Black Sheep Coffee

Black Sheep Coffee faced the challenge of outdated scheduling and payroll processes, which resulted in time-consuming manual work for the owner, Jason Frankot. With weak integrations between the existing POS and payroll systems, Jason found himself spending considerable time manually exporting and adjusting time clocking data, resulting in inefficiencies in his operations. To address these issues, Jason adopted 7shifts, a platform offering a more integrated and streamlined approach to scheduling, payroll, time-clocking, and communication. The new system allowed for efficient schedule creation, automatic tip calculations, and improved communication. The onboarding process for employees was also significantly simplified, making it easier and faster to incorporate new staff into the system. The implementation of 7shifts led to substantial time savings for Black Sheep Coffee. Scheduling time was reduced from 5 to 6 hours to just 10 to 40 minutes, while payroll processing time decreased from 2.5 to 3 hours down to about 4 minutes. The improved process saved the owner at least 13 hours per week, allowing him to focus more on strategic aspects of the business.

Key Results
  • 13+ hours saved weekly on operations
  • Scheduling time reduced from 5 to 6 hours to 10 to 40 minutes
  • 3 to 4 hours saved with shift swaps handled in ~30 seconds

Skills

Food & Beverage
Industry

Project Details

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Mar 29, 2026
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Odd Couple & SULU logo
Business Case

2-3x Faster Scheduling and Unified Communication for Saskatoon Restaurants

Odd Couple & SULU

The team behind Odd Couple and SULU faced significant inefficiencies stemming from decentralized communication and time-consuming scheduling processes. At Odd Couple, scheduling was initially handled with Excel, but it required significant time and effort, particularly with a diverse team using various communication platforms. This lack of a unified communication process led to operational challenges requiring the owners to seek an efficient and centralized solution. To address these challenges, Andy Yuen, the owner, chose 7shifts, a local business that provided an integrated platform for scheduling and communication. The transition to 7shifts allowed the Odd Couple and SULU to simplify their scheduling process significantly. Employees and managers could now communicate seamlessly, access a centralized communication hub, and easily manage shift swaps, all within a cohesive platform that required minimal training due to its popularity in the region. As a result of implementing 7shifts, scheduling time reduced drastically from taking several hours to just 15 minutes per biweekly schedule. The unified communication system has saved considerable time and eliminated the need for multiple messaging platforms, thus enhancing operational efficiency. Andy noted that the move to 7shifts not only streamlined front-of-house operations but also provided a framework for better coordination across their two restaurant locations.

Key Results
  • 2-3x faster scheduling via 7shifts
  • 45-60 minutes reduced to 15 minutes for scheduling every two weeks
  • 2 locations managed with simple toggle between interfaces

Skills

Food & Beverage
Industry

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Mar 29, 2026
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The Kookaburra Coffee logo
Business Case

40+ Hours Saved Weekly with 4-5 Hour Reduction per Store for Kookaburra Coffee

The Kookaburra Coffee

The Kookaburra Coffee faced several operational challenges as it expanded to nine locations in Florida. Handwritten schedules, manual tip-out calculations, and outdated onboarding workflows became too time-consuming and error-prone, making it difficult to manage the scaling business effectively. These manual processes were insufficient and unsustainable for a rapidly growing company, especially with diverse scheduling needs and complex tip-sharing structures. To address these challenges, The Kookaburra Coffee adopted 7shifts along with its robust integration with Square POS. This decision enabled the streamlining of scheduling, payroll, tips, and onboarding processes across all locations. The integration facilitated smarter decision-making, expedited workflows, and minimized errors in their operations. Megan Vidal, the owner, embraced the user-friendly features of 7shifts, transforming the way her team worked and improving labor management. As a result of implementing 7shifts, The Kookaburra Coffee achieved significant operational improvements. Scheduling time decreased by 4 to 5 hours per store, totaling over 40 hours saved each week. Payroll processing time was reduced by 3 to 4 hours weekly, and onboarding time for new hires shrank from several hours to just 10 minutes. Overall, the transition to 7shifts led to a more efficient, organized, and reliable operational structure for the growing coffee brand.

Key Results
  • 40+ hours saved weekly across all locations
  • 4-5 hours reduction per store in scheduling time
  • 3-4 hours reduction in payroll processing time per week

Skills

Food & Beverage
Industry

Project Details

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Mar 29, 2026
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Little Italy Ristorante logo
Business Case

Reduced Payroll Processing Time by 90% at Little Italy Ristorante

Little Italy Ristorante

Little Italy Ristorante in Groveport, OH, was burdened by an outdated payroll system that required extensive manual input, leading to inefficiencies. Avery, who took over the family-owned restaurant, struggled with a system that could not handle employees with multiple roles and rates. The time-consuming process resulted in missed family moments and was unsustainable as the restaurant expanded. To address these challenges, Little Italy Ristorante implemented 7shifts, a team management software that integrates scheduling, time clocking, and payroll. This move aimed to streamline operations, particularly the lengthy payroll process, by automating various aspects such as hours worked, tips calculation, and payroll submission. This allowed managers to approve timecards and handle payroll in minutes rather than hours, improving efficiency significantly. After switching to 7shifts, the restaurant not only saw a dramatic reduction in payroll processing time, but it also experienced growth in both team size and sales. Payroll processing now takes mere minutes, and the restaurant has grown from 12 to over 80 employees. Avery can manage operations more effectively, with increased sales allowing for expansion plans, including new ventures like a food truck and a potential coffee shop.

Key Results
  • 4 hours to minutes via automated payroll system
  • 80+ employees from 12 since Avery took over
  • 10 times higher sales since implementation

Skills

Food & Beverage
Industry

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Mar 29, 2026
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Mandy's logo
Business Case

4 Apps Replaced and Time Saved for Mandy's with 7shifts

Mandy's

Mandy's, a popular gourmet salad brand, faced challenges in managing their operations with multiple disconnected apps. Nicole Perlman, the Sales & Operations Manager, found herself with just two weeks to find an efficient solution to improve scheduling and team management, especially during the busy holiday period. To address these challenges, Mandy's implemented 7shifts, a comprehensive team management software for restaurants. This transition allowed them to consolidate their tech stack, replacing four different apps and streamlining operations into a single, all-in-one platform. The efficiency gained was crucial for meeting their tight deadlines and ensuring a smooth transition for their team. As a result, Mandy's significantly reduced the time spent on scheduling and managing tasks. They also achieved cost savings by minimizing subscription fees of multiple apps, improved data accuracy, and enhanced overall operational efficiency. This technological upgrade contributed to better staffing management and overall business performance.

Key Results
  • 4 apps replaced with 7shifts
  • 15 locations across Quebec and Ontario
  • 2 weeks onboarding time

Skills

Food & Beverage
Industry

Project Details

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Mar 29, 2026
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