World Vision Canada's event planners frequently encountered challenges with tight timelines and budgets, making the process of sourcing high-quality vendors and venues incredibly time-consuming. Navigating endless options in large cities like Toronto often led to "lost hours spent on Google," further complicated by internal finance and procurement processes. This inefficiency hindered their ability to focus on creating impactful experiences. World Vision Canada engaged Planned to empower better event planning. Planned provided a curated portfolio of best-in-class vendors and venues, simplifying the discovery and booking process across Canada. The platform also streamlined operations by centralizing invoicing and finance reports, offering a one-stop-shop for all event needs, from venues and caterers to AV providers and decor. The partnership enabled World Vision Canada's small planning teams to work incredibly efficiently, securing vendors and coordinating details with significantly reduced time and effort. Planned's support revolutionized their event execution, simplifying vendor management and internal financial processes, allowing World Vision to consistently create meaningful and amazing experiences for Canadians.

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Prior to partnering with Planned, this Big Four firm was managing events internally via a team of twenty professional event planners. Forced to cut resources down to eight people during the pandemic, efficiency was essential. They approached Planned to improve the team's capacity and automate their custom reporting processes without disrupting their procurement system. The firm implemented Planned as its solution for sourcing and managing events under $150,000. Event planners utilized the platform to source venues, caterers, and other suppliers, obtain rates, and sign and pay suppliers directly, eliminating a 4 to 6 week administrative onboarding process. Planned also facilitated a collaboration with the firm's credit card provider to create a rechargeable token card for spending control and worked with the procurement team to develop a customized report for cost tracking and automatic transaction matching. By working with Planned, the firm achieved time and and cost savings while keeping change management efforts to a minimum. They freed up time for their centralized event planning team and enabled more people in the organization to organize memorable events. In just one year, the firm generated more than $500,000 in direct cost savings and achieved a 12% reduction in annual event spending. They also doubled event planning capacity and booked more than 500 unique venues, bypassing weeks of supplier onboarding time, which led to higher event satisfaction.

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